Smart Spaces, Happy Places.
Replace scattered spreadsheets, paper logbooks, and guesswork with one platform that maps every asset, schedules every inspection, and keeps your community safe.
In over 200 conversations with councils, we've found that 95% still rely on spreadsheets, paper, and one person's memory. When that person leaves, years of knowledge walk out the door.
Asset information is split across spreadsheets, paper forms, email inboxes, and people's heads. There's no single place to see what you own, where it is, and what condition it's in.
When was playground equipment last inspected? Is the fire safety cert up to date? Without a system, you often don't know until something goes wrong — or an auditor asks.
When a clerk retires or a groundskeeper moves on, years of institutional knowledge about what needs maintaining, when, and how disappears overnight.
Fire risk assessments, RoSPA reports, tree surveys — someone has to read every page, extract the action items, and manually build a to-do list. It takes hours every time.
Snap some photos, schedule your inspections, and you're live. Most councils are up and running in under an hour.
Walk your parish with the mobile app. Photograph every bench, bin, sign, and playground. One person can cover most parishes in a few days.
Upload your photos and our AI identifies each asset, writes a description, assesses its condition, maps its GPS location, and links relevant safety regulations.
Set up inspections with pre-built checklists tailored to each asset type. Schedule them to recur automatically so nothing gets missed.
Your grounds team opens the app, sees their tasks, completes checklists, and raises defects — all from the field. No paperwork, no trips back to the office.
From parks and playgrounds to cemeteries and car parks — Civic.ly manages it all.
Stop juggling five spreadsheets that don't talk to each other. Civic.ly connects your assets, inspections, maintenance, and reporting in one place.
Upload a photo. AI identifies the asset type from 600+ council-specific categories, writes a description, assesses condition, and maps the location. Your register builds itself.
See your entire parish estate on one map — every bench, bin, path, and park. Points, lines, and polygons on street, satellite, and Ordnance Survey layers.
85+ pre-built checklists for playgrounds, cemeteries, vehicles, sports facilities, and more. Failed items automatically raise defects with a full audit trail.
Grass cutting, bin rounds, building cleans, tree work — schedule recurring jobs, assign to your team or contractors, and track completions with photo evidence.
Daily, weekly, monthly, seasonal, or annual — schedule inspections and maintenance that never slip. Group tasks into routines to create efficient rounds for your team.
Your grounds team sees their tasks, completes checklists, snaps photos for evidence, and raises defects — all from the field. No more trips back to file paperwork.
Add an asset and Civic.ly automatically links the relevant UK safety regulations and loads the right inspection checklists. No more researching what applies.
Upload fire risk assessments, RoSPA reports, and contractor surveys. AI extracts every action item and creates prioritised tasks automatically. Coming soon.
It's doing what we're doing at the moment, but making it a lot easier in terms of reporting, uploading things, doing a lot of the stuff that we're doing manually. It does it instantly for you.
Clerks, grounds teams, councillors, contractors, volunteers — everyone gets the tools they need in one shared platform.
See how Civic.ly can bring your asset management into the modern age. Book a free, no-pressure demo with our team.